Vancouver Island Danish Canadian Club
Minutes of the Annual General Meeting
March 3, 2019
Bowen Park Room #1
The President John Jensen reported that all events were pretty good last year, especially the Birthday Party.
The Treasurer Tom Hedekar reported that the financial report showed an overall profit of $2,294.42. Tom also presented the financial report for 2018 for the Newsletter Account which showed an overall profit of $130.37. The complete financial report is attached. Tom added that our Club was not going broke any time soon. It was moved by Per Aagaard that the financial reports be accepted as presented, seconded by Jim Gahr. CARRIED
Election of Board Members
Discussion of 2018 Activities
Vibeke Sandberg for keeping Membership payments in hand.
Grethe Andersen for looking after the Membership List and Advertiser relations.
Henny Andersen for being our Federation Representative.
Lynn Hedekar for looking after our Facebook page.
Lena Rasmussen for being our Webmaster.
Lena Tsuji for doing the Newsletter.
Discussion of the Proposal to host the 2020 Federation Conference
Tom Hedekar has agreed to be Chair, Inge Yost has agreed to be Treasurer, Lena Tsuji has agreed to be Registrar and Henny Andersen has agreed to be our Catering Contact. Vibeke Sandberg, Lynn Hedekar and Joan Sorensen have agreed to be on the Welcoming Group.
Tom asked the members to please come forward to help out with ideas for Speakers, Programs, Outings, gift bag contents, etc.
A question was raised about the Seminar that follows the Conference. These are two separate entities and Tom will check with Rolf Christensen with regard to what we need to do for the Seminar, if anything.
The Danish Museum in Dickson, Alberta has asked if we wish to become a member at $100 per year. The will be discussed at the next Board meeting.
It was moved by Joan Sorensen that the meeting be adjourned at 2:33 pm. Seconded by Ingeborg Kristiansen. CARRIED
Respectfully submitted by Lena Tsuji
Christmas Party, Conference and AGM of the Federation of Danish Associations in Canada May 21 - 24, 2020
Our Christmas Party was a great party with a fabulous, traditional Danish Christmas dinner. We had a good turnout and the weather cooperated nicely with dry roads for a safe drive home. Many thanks to everyone for helping to make this party a success and a special thanks to those that brought those great raffle prizes.
I have finished the preliminary accounts for 2019 and I am very pleased to report our club accounts are in even better condition going into 2020 than they were a year ago. A couple of our events went into the "red" (as predicted) but overall we came out at the end of the year with more than we started with. That fact really speaks to the dedication of our members in attending and supporting club events and activities. Many thanks also have to go out to our Board for their continued dedication and all the work they do behind the scenes to make our events work so well!
As you know, our club is hosting the 2020 Conference & AGM of the Federation of Danish Associations in Canada this coming May 21 - 24, 2020. The host hotel is the Coast Bastion and we will be doing a Welcome Reception at the Nanaimo Museum along with field tours to Newcastle (Saysutshun) Island and another to Cathedral Grove.
We have a separate Host Committee looking after all the special arrangements and we now have a final agenda, budget and registration form in place for this special event. We will also be working on a special "Members Only Registration" for our Danish Club Members to attend as many events as possible at a special price. Stay tuned for that information.
As part of the Conference & AGM the Danish Federation of Associations publishes an annual Heritage Book. The 2019 Winnipeg edition contains stories of local Danish families, pictures of local attractions, obituaries, and histories of the area. We are asking our Members to try their hand at writing about their family, heritage, etc. and adding a few photos. So far, we have a few volunteers, but we need more. Please let us know and we can assist you with the actual writing if needed. It's no secret that our Danish Club has lots of "senior" members with a story to tell about how they ended up in Nanaimo and all the interesting happenings along the way. The book is largely funded by advertisers, so if you have a business or service that you would like highlighted in the 2020 edition of the Heritage Book, please let us know and we will forward the rate sheet to you. Any help we can get in this regard will be very much appreciated. See you at the AGM on Sunday, March 8th at 1pm!
- On behalf of the Board, Tom Hedekar, Treasurer
We trust you have had a great summer. Our Sankt Hans Celebration was once again a very big success! We had great weather and a great turn-out and we made sure there was enough food so nobody went home hungry! Everyone had a wonderful evening around the bonfire and it was encouraging to see so many youngsters at this event because they are the future of our Club. As Rathtrevor seems to be an ideal setting, we have booked it again for next year.
The Board met recently to organize our upcoming Fall Events, so mark your calendars for the Harvest Party Event on Sunday October 20th and our Æblerskiver and Andespil Afternoon on Sunday, November 17th. Details are available on our homepage.
As you know, our Club will be hosting the 2020 Danish Federation AGM & Conference next May, and we have been asked to provide some stories (biographies) about Danes in the Nanaimo area to be published in the Heritage Book. Everyone has an interesting story to tell, so please get your pencils (computers) out and write a brief history about your family immigration story. Please include photos that can be scanned if possible. We will be happy to try to work with you to write it up. I will have a few copies of the 2019 Heritage Book ($15 each), so if you would like a copy, let me know. The Heritage Book is funded in part by advertisers, so if you are interested in placing an ad, or have a suggestion for someone we should contact in this regard, please give me a call or drop me an email.
See you at the Harvest Party on October 20th! Be sure to bring your friends for a wonderful Danish meal.
Respectfully submitted on behalf of the Board,
- Tom Hedekar, Treasurer
Contact me: (250) 390-2388
We held our Birthday Party on April 14th, serving our fabulous Danish Kroplatte and a delicious cake for dessert. The members who attended seemed to enjoy the evening and many danced until the Band had to pack up.
The table of raffle prizes was groaning under the weight of all the donations, and there were many happy winners! We would call this event a great success! Next year, as we are hosting the 2020 Danish Federation Conference in May, we will be having our Birthday Party then and not in April offering the "Stor Kolde Bord" (The Big Cold Table) with all the delicious foods that will bring. We hope that many of you will wish to attend and meet some of the delegates from across the country.
On May 27th, we held our annual Spring Pandekager and Andespil Afternoon with a very good turnout. We feasted on Pandekager with all the fixings and then played fourteen games of Andespil with wonderful prizes won for each game as well as sideways prizes (if you were sitting next to a big winner). Join us November 17th when we hold our Danish Æbleskiver & Andespil Afternoon.
Here is some more information about the upcoming annual Federation of Danish Associations in Canada - The Annual General Meeting and Conference. The Danish Canadian Club in Winnipeg is hosting the conference this year because it is the 400th anniversary since Jens Munk, the Danish explorer, was sent by the king of Denmark to find the Northwest Passage. Munk overwintered in what is now Churchill, Manitoba. Please note that next year, in May of 2020, the Vancouver Island Danish Canadian Club will be hosting this event in Nanaimo. We are currently forming a Host Committee for this event so please give me a call or drop me a note if you have any ideas or would like to help out in any way.
Cheers, Tom Hedekar
The 2019 Conference of Dansih Associations in Canada will be held in Winnipeg May 23rd to the 25th, honouring Jens Munk's 400th Anniversary
If you are unfamiliar with the Danish explorer Jens Munk, you have a great opportunity in 2019. It is 400 years since he came to Canada - before it was known as Canada. He called the land Nova Dania (Latin for New Denmark) - the name didn't stick. Today, Jens Munk's name is almost forgotten. However, he is arguably one of the great personalities of history, who never received the recognition he deserved. Munk was Danish, an Emissary of King Christian IV, soldier, merchant, naval hero, linguist, storyteller, navigator, nurse, friend, father-figure, wise and well-liked, inspiring and idealistic. His story has so many aspects it's hard to know which angle to use. As Canadians with Danish roots, it is our story as well; and we can tell it with pride and humility. It's the story of a man who was more noble than any nobleman of the time. He showed compassion and goodwill, but never got any himself. He was an amazing navigator, he was a person with perseverance and loyalty like few. Yet he never received official recognition as one of Denmark's famous sea captains/admirals. In Denmark, there is only a cairn erected by Dansk Canadisk Selskab in Strandgaard Dyrehave, near Faxe.
The Federation of Danish Associations in Canada has established a Jens Munk Steering Committee to share his story, in Danish-Canadian circles, and with all Canadians & anyone who cares about history and the human spirit. It is a story that really goes to the core of what it means to be human.
- Otto Christensen, Gimli, Member, Jens Munk Steering Committee
Ways to get involved:
Tom and Lynn Hedekar would love to have the company of some of our Club Members at the Winnipeg Conference!
2019 Post Conference Seminar May 27 - June 1
This year's Danish Heritage Seminar promises to be an educational, inspiring and fun-filled course which explores various aspects of life in Copenhagen and abroad in the 19th century, and the phenomenon of trolls, as well as Jens Munk's expedition to find the Northwest Passage, north of Canada to China.
The Seminar is modeled on the Folk Schools in Denmark. It is being held right after the Danish Canadian Conference in Winnipeg. An important aspect of the Seminar is in English.
For more information, contact Tom Hedekar, he has brochures about the Seminar.
We had a very good year in 2018 and our accounts are in great shape going into 2019. Most of our events made a small profit with a couple of exceptions, mainly the Harvest Party. We lost a few dollars there as it was a "Member Appreciation" event with a discount for members in good standing.
As Treasurer, I'm delighted with our current financial situation and as members, I think you should also be quite pleased that our club is doing so well. The Board would like to thank all of our members for supporting the Danish Club Events by bringing your friends and relatives, which has made them so successful.
As you probably know, our club is one of about 40 clubs across Canada that belong to the Federation of Danish Associations. Each year, the Federation holds an Annual General Meeting and Conference in a different location, and this year it will be in Winnipeg, hosted by the Danish Canadian Club of Manitoba. This year marks the 400th Anniversary of the Jens Munk Expedition from Denmark to find the Northwest Passage.
As he overwintered in what is now Churchill in Manitoba, it was a "natural" for the Manitoba Danish Club to be hosts this year.
Next year, we, the Nanaimo Danish Canadian Club, will host the Conference here in Nanaimo. We are currently forming a Host Committee to manage the Conference. We have some great people on board, but we still need a few more, so please give some thought to joining us.
My wife Lynn and I will be attending the Winnipeg Conference and we'd love to have some other members join us this May. We have the registration package now, so think about showing Winnipeg how great the Nanaimo Danish Canadian Club is!
Respectfully submitted on behalf of the Board,
- Tommy Anders Hedekar, Treasurer
If you are interested in attending the 39th Danish Canadian Conference in Winnipeg this May 23rd to 26th, please contact Tom Hedekar for the Registration forms and hotel information. You could also get in touch with Barb Nault, the Registrar for this Conference. See below.
Vancouver Island Danish Canadian Club